TEI Paper Submission Checklist

Pre-Submission Tasks

1. Author Information ✏️

  • Replace “Author Name” placeholders in \author{} section
  • Add institutional affiliations
  • Add email addresses
  • Verify author order (typically: lead author, contributors by contribution, senior author last)
  • Check institutional branding requirements (if any)

2. Acknowledgments ✏️

  • List funding sources (grants, sponsors)
  • Thank collaborators and reviewers
  • Credit compute resources (if significant)
  • Acknowledge community contributors (if applicable)
  • Check funding agency requirements for acknowledgment text

3. References 📚

  • Complete tei-paper.bib with actual citations
  • Cite foundational MCTS papers (Browne et al. 2012, Cowling et al. 2012)
  • Cite AlphaZero / deep RL if discussed (Silver et al. 2017, 2018)
  • Cite Elo / rating system papers (Elo 1978, Glickman, TrueSkill)
  • Search for any domino game AI literature (likely sparse)
  • Cite relevant multi-player game theory papers
  • Add citations throughout text where claims are made
  • Verify all in-text citations have BibTeX entries
  • Check citation format matches venue style

4. Content Review 📝

  • Proofread entire paper for typos
  • Check all mathematical notation is consistent
  • Verify all figures have clear captions
  • Verify all tables have clear captions
  • Check figure/table references are correct (Fig. \ref{…})
  • Ensure all acronyms are defined on first use
  • Check that all URLs in footnotes are current
  • Verify that code/data availability statements are accurate

5. Data & Reproducibility 🔬

  • Decide on data release strategy:
    • Full dataset public (19K games JSON)?
    • Summary statistics only?
    • Data available upon request?
  • Update data availability statement in paper
  • Consider archiving to Zenodo/Figshare (DOI)
  • Document reproduction instructions in repository
  • Test that commands in Appendix D actually work
  • Add license to code repository (if making public)

6. Figures & Tables 🎨

  • Check all figures render at target resolution
  • Verify color schemes are colorblind-friendly
  • Confirm figures are legible when printed in grayscale
  • For some venues: convert PNG → EPS/PDF vector format
  • Check figure file sizes (some venues have limits)
  • Verify all axis labels are readable
  • Ensure consistent font sizes across figures

Venue-Specific Preparation

  • Check AIIDE submission guidelines (page limit, format)
  • Anonymous submission? (Check CFP for double-blind requirements)
  • Supplementary materials allowed? (link to GitHub repo)
  • Typical limit: 8 pages + references (check current year)
  • LaTeX template: May have specific .cls file
  • Submission system: EasyChair or similar

IEEE CoG

  • IEEE formatting: Use IEEEtran.cls template
  • Two-column format required
  • Copyright notice: IEEE owns copyright (transfer form)
  • Typical limit: 8 pages including references
  • Figures must be high-quality (300+ DPI for bitmaps)
  • Submit via IEEE system (Manuscript Central)

FDG (Foundations of Digital Games)

  • ACM formatting: Use acmart document class
  • Check FDG-specific template requirements
  • Typical limit: 10 pages + references
  • Consider “design” vs “technical” track
  • May allow supplementary materials
  • Submit via conference management system

CHI PLAY

  • ACM formatting: acmart with sigchi option
  • Extended abstract (4 pages) or full paper (10 pages)
  • Strong emphasis on human factors / UX
  • May want to add user study section
  • Submit via PCS (Precision Conference System)

arXiv (Preprint)

  • No strict formatting requirements
  • Upload source LaTeX + figures
  • Select appropriate categories: cs.AI, cs.GT, cs.LG
  • Include DOI links if published elsewhere
  • Update arXiv version after peer review
  • Consider: arXiv first, then venue submission

Technical Checks

LaTeX Compilation

  • Compiles without errors: pdflatex tei-paper.tex
  • Run 3 times for references: pdflatex × 3
  • Or use: latexmk -pdf tei-paper.tex
  • Check PDF renders correctly (fonts, figures)
  • Verify hyperlinks work (if using hyperref)
  • Check PDF file size (some venues have limits)

Package Compatibility

  • If using venue template, check package conflicts
  • Some venues prohibit certain packages
  • Graphics format: PNG/JPG/PDF usually safe
  • Test on Overleaf if collaborating

Supplementary Materials

  • GitHub repository link working?
  • README clear for reproducibility?
  • Code comments sufficient for understanding?
  • Sample data provided (if full data embargoed)?
  • License specified (MIT, Apache, GPL)?

Post-Submission

Camera-Ready Preparation (After Acceptance)

  • Update with reviewer feedback
  • Check camera-ready deadline
  • Obtain copyright forms (IEEE, ACM)
  • Verify author names exactly as they should appear
  • Include acknowledgments (if removed for blind review)
  • Add DOI/citation after publication
  • Update arXiv with published version

Presentation Preparation

  • Prepare conference presentation (slides)
  • Practice 15-20 minute talk
  • Prepare poster (if poster session)
  • Create demo video (if applicable)

Post-Publication

  • Add to personal website / CV
  • Share on social media / mailing lists
  • Update Warp 12 documentation with paper link
  • Consider blog post explaining key findings
  • Add to Google Scholar / ORCID profile

Quick Reference: Current Status

Paper: docs/tei-paper.tex (19 pages)
PDF: docs/tei-paper.pdf (4.1 MB)
Figures: 10 (all embedded)
Tables: 3 (all embedded)
Data: 19,000 games (38 configs)
BibTeX: docs/tei-paper.bib (template, needs completion)

TODO Priority:

  1. Fill in author info (5 min)
  2. Write acknowledgments (10 min)
  3. Add citations to BibTeX (1-2 hours)
  4. Proofread paper (1 hour)
  5. Select target venue (1 day research)
  6. Format for venue template (2-4 hours)
  7. Submit! 🚀

Useful Commands

# Compile paper (3 passes for references)
cd /Volumes/Code/Warp12/docs
pdflatex tei-paper.tex
bibtex tei-paper
pdflatex tei-paper.tex
pdflatex tei-paper.tex

# Or use latexmk (automatic)
latexmk -pdf tei-paper.tex

# Clean auxiliary files
latexmk -c

# Check word count (approximate)
pdftotext tei-paper.pdf - | wc -w

# Check for common LaTeX errors
grep -n "TODO" tei-paper.tex
grep -n "\\cite{}" tei-paper.tex  # Missing citations
grep -n "Figure~\\ref{}" tei-paper.tex  # Check figure refs

Contact Info for Venues

  • AIIDE: http://aiide.org/
  • IEEE CoG: https://ieee-cog.org/
  • FDG: https://www.foundationsofdigitalgames.org/
  • CHI PLAY: https://chiplay.acm.org/
  • arXiv: https://arxiv.org/

Check CFP (Call for Papers) for deadlines and submission requirements!

Warp 12 — a Double-Twelve domino variant for the NX Epoch.